Meeting Planning

Corporate Meetings ♦ Conferences ♦ Events ♦ Retreats

From small retreats to conferences with more than 1,000 attendees, from, Alabama to Austria, from Florida to France, To Plan Ahead will take care of every meeting detail so you don't have to.

Sure, you can do it yourself; meeting planning isn't rocket science after all. However, if you want your next event or meeting to be a big bang, rather than a big bust, we'd like to respectfully suggest that you consider hiring a meeting professional.

Have you ever thrown a party? Then you know about the fancy-footwork needed in both the pre-planning and the execution: the lists, the running around, the none-too-small details, the (red wine) spills and special dietary needs. Now, imagine if that party were a corporate meeting or conference. Throw C-suite into the mix, along with speakers and stages, boardrooms and ballrooms, microphones that don't work, flight scheduling, accommodations--and, oh yes, the monetary investment and your company's reputation hanging in the balance.

We create order out of chaos. We make you look good.

Our niche expertise is in the high tech, electric power, engineering, academia and healthcare industries. We understand your unique needs and complexities, and your attendees--scientists, engineers, educators, healthcare workers, utility professionals and regulators.

What's next? Give us a call or send us an email. We will set up an interview with you to better understand you and your desired outcomes. We look forward to hearing from you.

Services include, but are not limited to:

Pre- and Post-Planning Services

  • Creating meeting objectives
  • Action plans
  • Budget creation
  • Event marketing
  • Event/speaker surveys

Venues

  • Researching and recommending destinations and venues
  • Creating Request for Proposals
  • Contract negotiations
  • Site inspections

Speaker Coordination

  • Call for papers
  • Speaker notification
  • Provide presentation guidelines/support
  • Coordinate copyright agreements
  • Speaker logistics

On-site Management

  • Venue logistics/set-up
  • Registration management
  • On-site materials creation and distribution
  • Tradeshow management
  • Entertainment planning/coordination
  • Risk management/emergency preparedness
I have had the pleasure of working with Linda as well as attending dozens of meetings she has planned over the last 15 years, and her professionalism and competence is unmatched in any of the hundreds of meetings I have attended over that period. She is highly experienced and an excellent negotiator, meticulous in planning and attention to detail, delightful to interact with on routine issues and in crises, and responsive and transparent in her communication. I tend to wince when I must attend meetings she does not plan.... Dr. Peter Andresen, GE Global Research Center, National Academy of Engineering
 
CMP