Creating Order Out of Chaos

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SPEAKER and agenda management

Find a speaker; book a speaker—it seems simple enough. But we know how much time is spent pulling together all the many pieces involved with managing your speakers, poster presenters and agenda management while still working on all the other pieces that go into managing your conference. 

This piece of the puzzle is a vital piece to the success of your conference, so we are here to offer the support you need!

We know you are under a lot of pressure to get everything done on time. That’s where we come in to help give back some of those precious hours you need to design and stay focused on the overall conference objectives.

Although we may love and admire our speakers, they can sometimes be a tardy lot (they're busy, after all). So, allow us to communicate, manage and collect all your speaker information and presentation material for you, crossing all the t’s and i-dotting along the way. 

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Speaker Coordination

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Meeting consultants

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On-Site management

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Training Workshops

Professional Meeting Management Consultants

Does planning your corporate event keep you awake at night? If so, we are here to help and advise you during any aspect of your meeting or conference. Our event professionals have years of experience planning business meetings, conferences, and on-site events. We also offer training workshops for your staff—schedule an appointment with us to learn more.

We have extensive experience planning events all over the United States and Europe, so we feel more than qualified to offer the best possible advice to help you avoid potential pitfalls. Our team thrives on creating order out of chaos, and we can orchestrate a plan for you to follow or hire us to do the whole event. You can count on us to engineer every aspect of your event—from the lighting design to the food, our team plans it all with grace.

TPA Event Meeting Room Workshop Area Violins

Meeting Services

Our strategic meeting planners find the perfect venue to meet your needs, and we handle all contract negotiations for the location, the caterers, and your planned speakers. Our event managers can also provide on-site event or meeting management.

We create a series of emergency action plans to make sure our team is prepared for any unexpected bumps in the road. It's our job to make sure your event runs smoothly, and we do everything possible to make you look good.

Planning a meeting requires a lot of time and effort. If you can't devote yourself to orchestrating a major event, reach out to TPA. Our experienced event planners are happy to take on your project, so start the planning process today.

The TPA Advantage

When you partner with TPA, you're guaranteed a well-organized meeting or event. Our team of event managers designs and oversees your event to make sure everything goes according to plan. Hire TPA for your next meeting, conference, or corporate event. Call (833) 891-1202 or send us an email to get more information.


"Linda's professionalism and competence is unmatched in any of the hundreds of meetings I have attended over that period. She is highly experienced and an excellent negotiator, meticulous in planning and attention to detail, delightful to interact with on routine issues and in crises, and responsive and transparent in her communication. I tend to wince when I must attend meetings she does not plan."

— Dr. Peter Andresen, GE Global Research Center, National Academy of Engineering

Read What Our Satisfied Clients Have To Say >


About Us

To Plan Ahead is a company who cares about making our clients look good. A professional meeting planner has the keen ability to bring the right people and resources together to create flawless meetings and events. To us, planning a meeting is like conducting a finely tuned orchestra. We may not know how to play all the instruments, but we know how they should sound and how to bring them all together to create a beautiful melody. Consult with us to determine your objectives, get focused on the purpose of your meeting, and develop an action plan to follow. We serve clients around the world.

TPA Dinner

What Makes Us Different

We are magicians. We may not actually pull rabbits out of a hat, but we do perform magic when it comes to last-minute changes to the program. We scramble behind the scenes to make things happen seamlessly and professionally. Our team is fun but dedicated, and we take the many pieces that go into planning an event and turn them into something wonderful. We actually love working with spreadsheets to create timelines and budgets—not everyone's cup of tea—but it's what we love to do.

At TPA, we are good listeners, and we ask lots of questions to determine the expected outcome for the meeting. Then, we come up with a plan to meet those objectives. Sometimes, we've even talked ourselves out of a job because we've been able to recognize that the reason for wanting to have a meeting is not viable for the organization.

Our Mission

We are a professional and creative team of individuals who love to create order out of chaos. There are many details involved in planning an event or a meeting, and we thrive on taking each one of those details and breaking it down. We create action plans, spreadsheets, and brainstorming exercises so that we can figure out how everything will run smoothly to the satisfaction of all concerned. Our job is to make our clients look good and have attendees walk away with their objectives met.


Linda Nelson



In addition to being a CMP (certified meeting professional) with over 20 years of experience, Linda loves the theatre both on and off the stage. She loves the high drama of a good play or a tragic opera—maybe that's why she can handle the day-to-day challenges of planning meetings. Linda loves a challenge, and she's never happier than when she's learning something new, whether it's a new game or a piece of software. She's also a dedicated Rotarian, so "service above self" is paramount in her thinking.

International Meetings:
From Culture & Customs to Contracts & Compliance, There's a World of Concerns to Consider
Review Our Record of Successful Conferences & Conventions in the United States >

We Also Plan Corporate Events Worldwide
♦ Madrid, Spain ♦ Brussels, Belgium ♦ Lund, Sweden ♦ Bristol, England ♦ Rome, Italy ♦ Hamburg, Germany  
♦ Ignore Airbnb At Your Peril > ♦ Trim Your Food & Beverage Costs > ♦ MPI Rolls Out the Red Carpet at the Venice Film Festival >  


Thank you for your interest. We look forward to hearing from you soon.

(833) 891-1202

Service Area

Meeting Professionals International (MPI)
Senior Planners Industry Network (SPIN)
Events Industry Council (EIC)

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