Speaker Coordination

Let Us Manage Your Next Speaker Activity

Be assured that we will not only save you time, we will provide such an outstanding service that you will wonder how you could ever manage without us! See below for just a few of the tasks we can provide for you:

  • Send out initial call for abstracts/papers.
  • Receive and acknowledge all submissions.
  • Create a user-friendly process for your Committee to review and score each abstract submission.
  • Send out acceptance notices with guidelines and instructions, and log-in details for the speaker website.
  • Provide weblinks for speakers to access conference website.
  • Utilize special software to provide a task-oriented method for speakers to communicate and to upload all relevant materials.
  • Manage all communications and uploads for speakers such as papers, biographies, copyright agreements, headshots, PPT presentations, etc.
  • Provide ongoing reports to conference stakeholders.
  • Troubleshoot speaker issues and questions.
  • Track all speaker activity and send out reminders where necessary.
  • Organize your agenda based on the uploaded information.
  • Collect all speaker bios and provide a final biography layout. Headshots can be included.
  • Ensure all uploaded PPT presentations are final version before submitting a final agenda.

And finally, we hand over the vital pieces to you! But our job isn’t done. Last-minute changes happen: a speaker may drop out at the last minute, or he/she may need to switch out their PPT for another. Don’t worry, we will be with you every step of the way to ensure your conference is a success and you and your stakeholders come away looking like heroes.

Call NOW to Set-up Your Free Consultation.

We Create Order Out of Chaos

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