Meeting Planning

Meeting consulting Services

We at To Plan Ahead has managed hundred's of conferences, corporate meetings, conferences, business events, and company retreats. From small retreats with a few participants to international conferences with more than 1,000 attendees, Let us guide you through the process or you can hire us to manage your event for you.

Sure, you could do it yourself—meeting planning isn't rocket science after all. However, if you want your next event to be a big bang rather than a big bust, we respectfully suggest that you consider hiring an event planning professional.

Food Planning

Planning & Execution

If you have ever thrown a party, then you know about the fancy footwork needed in both the planning and execution stages. There are multiple lists and lots of running around, and there are many not-too-small details, such as your guests' special dietary needs and their red wine spills.

Now, imagine that party as a corporate meeting or conference. Throw C-suite into the mix, along with speakers and stages, boardrooms and ballrooms, and microphones that don't work. You also have to arrange flight scheduling and accommodations. And don't forget your monetary investment and your company's reputation hanging in the balance.

TPA creates order out of chaos and makes you look good. Our niche expertise is in the high tech industries, along with the electric power, renewable energy, engineering, and academia.  We understand the unique requirements and complexities of these industries. We also address the needs of your attendees, whether they are scientists, engineers, educators, healthcare workers, utility professionals, or regulators.

Your Next Step

Give TPA a call or send us an email. We'll set up an interview with you to better understand your organization, your event, and your desired outcomes. Our event managers look forward to hearing from you.

Speaker Coordination

Find a speaker; book a speaker—it seems simple enough. Yet of all the planning pieces we weave together to produce your conference, tradeshow, meeting, retreat, or event, the piece we call speaker coordination is arguably the busiest of all. That's why planners refer to it as "busy work." And the busy work begins with you.

We sit down together to uncover your goals and objectives. What's your overarching message? What are the learning takeaways? Which format will work best with your attendees: an intimate conversation, an interactive session, or a podium presentation? Perhaps it's something else entirely. Format options are many, and choosing the right one will make the impression you want. We help ensure it's a good one.